Snowy Mountains Trade Fair
Tuesday 11 May 2010 | Wednesday 12 May 2010
Exhibitors
What
The Snowy Mountains Trade Fair is the ideal opportunity for suppliers to the Southern New South Wales and Northern Victorian industries to show case their full range of products to people who make or influence the purchase decision at one location.
The Snowy Mountains Trade Fair in association with SBX (System Built Exhibitions) will provide over 90 stands ranging in size from 4.5m2 to 12m2, all under the one roof at $175.00 per square metre including GST. Each stand will include 2.4 metre high wall panels which are covered in steel frontrunner fabric; two 150 watt track lights; one double 4 amp capacity power unit and company name on the fascia.
Who
Commercial linen, kitchen equipment, laundry equipment, liquor, food, tableware, cleaning equipment, chemicals, utilities suppliers, packaging and numerous other suppliers.
Why
Allow potential buyers to gain a full appreciation of your product/services whilst developing a personal and direct relationship with new and existing clients. Exhibitors can show their product/service range in real life rather than in a catalogue and get immediate feedback on your product range. The trade fair also allows exhibitors to raise your profile in the region and add value to your brands whilst also sourcing new target markets.
When
Tuesday 11th May 2010 from 10am to 6pm and Wednesday 12th May 2010 from 10am to 4pm.
Where
The Station, 8228 Snowy River Way, Jindabyne located in the foothills of the spectacular Snowy Mountains.
Marketing
Direct - The Functions Business Development & Entertainment Co-ordinator will be visiting hospitals, nursing homes, childcare centres, hotels, motels, serviced apartments, restaurants, cafes and takeways in and around the Canberra and South Coast region to encourage attendance at this event.
Invitations are sent out to the trade fair’s database of past visitors, local restaurants, accommodation owners, hospitals, nursing homes and local business owners located in Jindabyne, Thredbo, Charlottes Pass, Bega, Merimbula, Tumut, Canberra, Goulburn and surrounding areas.
Visual – Print advertisements will be taken out in the Monaro Post, Bombala Times, Summit Sun, Cooma Express, Snowy Echo, Eden Magnet and Bega District News as well as in the AHA Hotel News magazine. Town banners will be erected on the main thoroughfares through Cooma and Jindabyne.
Audible – Radio advertising will be conducted on the local Capital Radio network covering Goulburn, Canberra and in the local Snowy Mountains area on 2XL, SnowFM, 2CA, 2 CC and 2GN.
Internet - The trade fair details will be displayed at www.thestation.net.au and the trade fair will be advertised on the worldwide web.
Accommodation
Contact Perisher Snow Holidays on 1300 655 811 or email them at stay@perisher.com.au for all your accommodation needs at The Station or in Jindabyne.
Enquiries
For further information, please check out www.thestation.net.au or contact Peter Hastings, Functions Business Development & Entertainment Co-ordinator on (02) 6451 4816 or email at functions@perisher.com.au.
Exhibitor Terms and Conditions
Administration
Carefully fill out your registration form and return to The Station indicating your preferred site and equipment required. All booking forms must be signed, as this constitutes acceptance of The Station’s terms and conditions.
Allocation of Stands
Stand allocation preferences will be given to companies returning from the previous year, proximity of similar industries and power requirements. New interested parties/companies will need to register their interest online at www.thestation.net.au.
Bump in / Set Up
The Station will open for exhibitors to set up on the day prior to the trade fair from 8am to 6pm and set up must be completed by Tuesday 9am. SBX will also be on site on the day prior to the trade fair, and we suggest all exhibitors take the time to set up on this day so that the trade fair can run smoothly for all concerned.
Bump out / Pull Down
The trade fair will finish at 4pm on the Wednesday and exhibitors will not be allowed to bump out before this time as it is disappointing for buyers who have travelled to find exhibitors that they wish to see have started to leave before the official closing time. The service/access road will not be available until after 4pm on Wednesday 12th May 2010 due to fire, emergency and occupational health and safety regulations.
It is the exhibitor’s responsibility to remove all rubbish from their stand at the end of the trade fair or an additional cleaning fee may be applicable. The Station encourages that exhibitors with any leftover stock donate this to the local community, namely the Berridale Hostel as we do not condone goods being given to people for free.
Cancellation Policy
In the case of cancellation of an exhibition stand/s please be advised that unless the organisers are able to resell the exhibition stand /s there will be no refund on monies paid. If the balance payment on the exhibition stand/s is not received by the due date, the allocated exhibition stand/s will be cancelled.
Equipment Hire
Additional equipment, furniture and power supply can be hired as outlined below:
Furniture
3 foot, 4 foot, 6 foot or tall bar tables @ $20.00 each
Tablecloth @ $12.00 each
Normal chair or bar stool @ $15.00 each
Bar fridge @ $88.00 each
Power supply
10 amp @ $117.00 each
15 amp @ $132.00 each
20 or 32 amp single phase @ $157.00 each
20 amp three phase @ $360.00 each
Ice
1 bag @ $3.00 each
All prices include GST and a surcharge will apply to any equipment hire that has not been arranged at least 5 days prior to the commencement of the trade fair.
Fire Protection
Fire protection equipment and signage will be positioned around the trade fair as per the regulations and these must be kept clear and remain visible at all times.
Fire regulations require that all stands using any form of cooking or heating appliance must have their own appropriate fire protection.
No parking will be permitted on the service/access road running along the exhibition area during the trade fair’s opening hours due to fire, emergency and occupational health and safety regulations.
Food Safety Regulations
The Station is required to register the Snowy Mountains Trade Fair as a temporary event with the NSW Food Authority and will require all exhibitors displaying food to provide their NSW Food Authority License Number.
Payment
Payment can be made by cheque, MasterCard, Visa, Eftpos or American Express and full payment is due by Friday 26th March 2010. The Station reserves the right to cancel any stand booking unless full payment is received.
Responsible Service of Alcohol Regulations
All persons exhibiting alcohol will be required to provide The Station with their RSA certificates as required by law.
Responsible Conduct of Gambling Regulations
All persons exhibiting gaming machines will be required to provide The Station with their RCG certificates as required by law.
Safety
For safety reasons, at all times exhibitors should conduct business within their own stand area and ensure that the aisles are kept clear of all exhibits and display materials.
No parking will be permitted on the service/access road running along the exhibition area during the trade fair’s opening hours due to fire, emergency and occupational health and safety regulations.
Security
The Station will provide security on site from Monday evening to Wednesday evening to ensure that all products will be secure whilst the venue is closed. Any damage caused by exhibitor(s) at any time will be repaired with the cost invoiced to the stand holder.
Soliciting/Unauthorised Business
The Station will ask any company(s) and/or their representative (s) trying to gain advantage of the trade fair by soliciting business without paying for the cost of an exhibition stand and facilities to leave.
Waste Disposal
Rubbish bins will be distributed throughout the premises and should be used appropriately. Rubbish tipsters will be available outside for larger rubbish items please use these facilities and keep your stand clean at all times.
Wireless Broadband
Wireless broadband is available throughout The Station via Airlan Wireless Broadband.
Cards can be purchased at Reception or alternatively log on at www.airlan.com.au.
Interested in Exhibiting? Click here